---
title: Expense flow and status
slug: manager-guide/expense-flow-and-status
description: Find out the expense flow and the different expense statuses in Marco.
docTags: 
createdAt: 2023-08-21T08:48:11.552Z
---

In Marco, the typical expense approval flow involves several steps:

1. Staff adds a new expense record.
2. Manager approves the expense record.
3. Manager adds the expense record to a payroll or expense report.
4. Payment is made based on the company policy.

The payment currency will be based on the staff's designated country. If the staff is an Expat, they will be able to choose between their home and host country as the payment currency.

::Image[]{src="https://api.archbee.com/api/optimize/WDABVsk65VXvmNuRENOjp/KiRO2q8OxAKvCS5FbdTw1_x4-expense-flow.png" size="90" width="2724" height="1964" position="center" caption="Overall expense flow in Marco" showCaption="true"}

# Expense status

All expense records will have one of the following statuses:

| **Status** | **Summary**                 | **What managers can do**                                                                          |
| ---------- | --------------------------- | ------------------------------------------------------------------------------------------------- |
| Submitted  | Expense has been submitted. | - Approve the expense<br />- Reject the expense<br />- Edit the expense<br />- Delete the expense |
| Rejected   | Expense has been rejected.  | - Edit the expense<br />- Delete the expense                                                      |
| Approved   | Expense has been approved.  | - Edit the expense<br />- Add the expense to an expense or payroll report                         |

As a manager, you can manually change the expense status by editing it.